Tech Hosts

Tech Hosts are behind-the-scenes support folks that make GAAD run successfully. Tech Hosts should be proficient with using Zoom webinars and be comfortable troubleshooting Zoom technical issues with remote participants.

Tech Host pre-GAAD Tasks

Tech Host Session Details

Before the session

  1. Sign into Zoom 15 minutes before the session begins.
  2. Rename yourself "Tech Host: [name]"
  3. Share your screen with Tech Host interstitial slides.
  4. Adjust Share Screen settings so Hosts and Panelists can share screen. Click carat next to Share Screen button and open Advanced Sharing options.
  5. Ensure captionist is assigned access.
    1. Start manual captioning.
    2. Click Assign a participant to type.
    3. The Participants panel will appear.
    4. Find the participant who you want to type closed captions and hover your mouse over their name.
    5. Click More
    6. Select Assign to type Closed Caption.
  6. Ensure ASL Interpreter is ready.

During the session

  1. Ensure session is recording.
  2. When the session begins, send links in the chat. Re-send links about 5 minutes later for any late attendees
  3. If speaker would like to allow specific attendees to use their microphone, enable this option for the attendee and disable it once they are done.
  4. Manage any disruptions to the session, such as removing attendees who are negatively impacting the session.

After the session

  1. Ensure that the next Tech Host has host privileges.
  2. If this is the last session for the day, stop the recording and end webinar.
  3. Run Tech Host interstitial slides between sessions.