Summary
Remove content you do not need to share right now and delete content you no longer need.
Overview
The 3Rs framework can help guide your next steps toward meeting the digital accessibility deadline.
The Remove stage sets the foundation for a successful implementation of the accessibility compliance process. We do not want you to put time and effort into making unwanted and unused content accessible; it’s a waste of your time and the University’s resources.
Recommendations
Inventory Content
Take an inventory of your digital content on course or websites and determine what content should stay and what content is outdated or out of use and can be deleted, unpublished, or archived.
Inventory How-tos
- How to Conduct a Content Audit Step-by-Step (Search Engine Journal)
- Content Inventory Template (UMN Google Doc)
Delete Unneeded Content
Delete content you will not use again.
Canvas Delete How-tos
Drupal Delete How-tos
- Technology Help Website: When Should Content Be Unpublished or Deleted (UMN)
This article is about how content can be deleted on websites that are configured like Technology Help. Check with your unit's web team about how to delete content on other UMN Drupal sites.
Google Delete How-tos
UMN Delete Policies
Unpublish Content You Want to Save
If you have content you want to save but aren’t sure you’ll be using again, you can unpublish it on course sites and Drupal websites. That way you can republish it easily when you need to.
Canvas Unpublish How-tos
- Canvas: Publish/Unpublish Content Items (UMN)
- Canvas: Publish or Unpublish an Assignment (Instructure)
Drupal Unpublish How-tos
- Technology Help Website: Unpublish a Page
This article is about how content can be unpublished on websites that are configured like Technology Help. Check with your unit's web team about how to unpublish content on other UMN Drupal sites.
Google Docs Unpublish How-tos
- Make Google Docs, Sheets, Slides & Forms public: Scroll to Stop publishing a file
Change Sharing Settings
You can also change who has access to your content in Google Docs and other applications to prevent others from finding the content.
Canvas Sharing How-tos
Drupal Sharing How-tos
Google Apps Sharing How-tos
- Share Files From Google Drive (Google)
- Transfer File Ownership (Google)
- Moving Content From Shared Folders (Google)
- Leaving the University: Scroll to Prepare University Data for Your Transition (UMN)
This guide is about leaving the University, but it may also help you assess different options for restricting access to inaccessible documents.
Get Help
Both local and central support is available to help you meet the accessibility deadline.